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Speaker on stage at a nonprofit fundraising gala
Max AV Production · Birmingham, AL

Birmingham galas and conferences,
planned and produced by one team.

Venue planning, run of show, audio, lighting, LED and video
for fundraisers, awards and corporate meetings in the Magic City.

Plan a Birmingham event See how we plan
Max AV Production
Guests seated at a nonprofit gala with stage lightingBallroom set with round tables during event planning

Event Planning & Production in Birmingham, AL

Birmingham's event calendar is full of fundraising galas, awards dinners, medical and university conferences, and corporate meetings. Max Audio Visual Production plans and produces these events end to end: we help choose the venue, build the run of show and coordinate vendors, then bring our own audio, lighting, LED walls and cameras to run the night.

For nonprofits, every minute of the program has a job, from the mission video to the paddle raise. We plan those moments with your team and make sure the sound, lighting and screens make them land. Learn more about our nonprofit event production.

  • Venue and vendor coordination
  • Run of show & show calling
  • Gala lighting & audio
  • LED walls & video playback
ABOUT MAX AV
Event planning in Birmingham

From the first walkthrough
to the last thank-you.

We plan Birmingham events with your committee or event lead, keeping production needs in view from the start. That way the stage, screens and sound fit the venue and the budget before contracts are signed.

Explore event planning
01 / VENUE

Venue selection & walkthroughs

We compare rooms against headcount, stage needs and load-in access, then walk the space with you.

Plan the venue02 / FUNDRAISING

Paddle raises & live auctions

Timed cues for pledges, live totals on screen and lighting that keeps energy up during the ask.

See nonprofit events03 / AWARDS

Honoree & awards segments

Honoree videos, walk-up music and winner graphics cued from one script.

See awards production04 / VENDORS

Catering & décor coordination

Your caterer, florist and rental companies working to one timeline with the production crew.

Coordinate vendors
Gala and conference moments

Select a photo to view it larger

Gala audio & lighting

A room that changes
with the evening.

A Birmingham gala moves from cocktails to dinner to program to dancing. We design lighting looks and audio for each part, so the room feels right at every stage of the night.

Elegant ballroom with chandeliers and long dinner tables
Ballroom lighting designed for dinner, program and celebration.

Dinner and program lighting

Warm room looks for dinner, then a shift that focuses attention on the stage when the program begins.

Clear speeches, every table

Speaker coverage and wireless microphones so guests at the back hear every word of the appeal.

Screens for mission moments

LED or projection for mission videos, sponsor thank-yous and live fundraising totals.

Banquet tables set for a dinner event
Producing in BirminghamCrew and equipment travel from our Atlanta base
Birmingham logistics

Two and a half hours from our door to yours.

Birmingham is about two and a half hours west of our Atlanta base on I-20, close enough for a pre-event site visit and same-day travel for many shows.

Birmingham runs on Central time, an hour behind Atlanta. We confirm load-in, rehearsal and doors in local time and share one schedule with your team and the venue.

  • Downtown & BJCC area: convention, hotel and civic venues with dock schedules to book.
  • Historic & industrial venues: character spaces that need extra planning for power and rigging.
  • Hotel ballrooms: in-house AV agreements and patch fees reviewed early.
  • University & medical campuses: auditoriums with campus access rules and parking.
  • Time zone: everything scheduled in Central time.

Also producing in: Atlanta · Chattanooga · Nashville

Tell us about your Birmingham venue ↗
Birmingham events

The events Birmingham
organizations hold most.

These are the programs we're asked to plan and produce most often in the Birmingham area.

Nonprofit galas

Mission videos, honorees, paddle raises and a dance floor, all on one well-timed run of show.

Planning · Lighting · Video

Medical & academic conferences

Readable slides, clear audio for Q&A and recordings for attendees who couldn't make it.

Presentations · Recording

Awards dinners

Honoree packages, walk-ups and on-screen winners, with photo moments planned into the script.

Graphics · Walk-ups

Planning something else in Birmingham? Tell us what it is.

Start a Birmingham brief
Birmingham budgets

Starting budgets
for Birmingham events.

The range below is for one LED wall. Galas and conferences usually combine screens with audio, lighting and planning.

BIRMINGHAM LED WALL RENTAL

Estimated rental range

$4,500–$7,500
USD · Rough planning range

A starting figure for one stage LED wall with setup and a technician. Planning, audio, lighting and travel from Atlanta are itemized on your proposal.

Your proposal will define

  • Planning and show calling
  • Audio, lighting and screens
  • Travel and crew time
  • Recording and photos, if needed
Get a tailored quote

Final pricing depends on the venue, the program and the crew hours. Your written proposal lists every line.

What shapes a Birmingham budget?

For galas, the program length and the room size drive most of the cost.

01

Room & guest count

Ballroom size and seating decide how much audio and lighting the room needs.

02

Program complexity

Videos, honorees, live auctions and entertainment add cues and crew.

03

Planning scope

Whether we're running the whole event or supporting your own planner.

Share the venue, date, guest count and program outline. We'll return an itemized proposal.

Start planning

Tell us about your
Birmingham event.

Whether you need the whole event planned or just the production, start with the date, the room and the goal of the night.

  • Birmingham venue, booked or not
  • Date and guest count
  • Program: speeches, videos, auction
  • Fundraising or attendance goal

Planned with you. Produced by us.

Let’s get started

Tell us about your event.

Share a few details so the production can be built around your plans.


    Audio ServiceVideo ServiceLighting ServiceLED Wall RentalLive StreamingStaging ServicesContent / AnimationProjection MappingFull Production

    Birmingham FAQ

    Planning questions
    from Birmingham.

    What Birmingham event leads ask before working with us.

    Ask us a question
    Can you plan the whole gala, not just the AV?

    Yes. We help with venue selection, floor plans, run of show and vendor coordination, including your caterer, and then produce the event with our own audio, lighting, video and LED crew.

    Do you work with nonprofits?

    Yes. Much of our gala work is for nonprofits. We plan the program around your fundraising moments and build a production scope that fits your budget.

    Can you show live fundraising totals on screen?

    Yes. We can display pledge totals, sponsor recognition and mission videos on LED walls or screens, updated by our operator during the appeal.

    How far is Birmingham from your team?

    About two and a half hours from our Atlanta base. Travel and any crew lodging are shown as separate lines on your quote.

    Which time zone do you schedule in?

    Birmingham events are scheduled in Central time, including load-in, rehearsal and doors.

    Can you record the program for donors who couldn't attend?

    Yes. We can record the program and deliver the full video or an edited highlight for your donor communications.

    Make your Birmingham event the one people remember.

    Planning and production from one team.

    Get a Birmingham quote