Academic conferences
Multiple rooms with screens, microphones and recordings for each session.
Max AV Production · Athens, GAConferences and award nights
Conferences and award nights
in the Classic City.
Planning, presentation screens, sound and recording for academic conferences,
association meetings and awards banquets in Athens.
Max AV Production
Conference & Awards Event Production in Athens, GA
With a major university and a downtown convention center, Athens hosts academic conferences, professional association meetings, alumni events and awards banquets throughout the year. Max Audio Visual Production plans and produces these events with presentation screens, clear audio, recording and the cues that make an awards program run smoothly.
Athens is about an hour and a half from our Atlanta base, close enough for a site visit and a same-day load-in for many events. See our awards and gala production.
- Conference planning & AV
- Breakout room screens & audio
- Awards graphics & walk-ups
- Session recording
Conference planning in AthensMulti-room conferences,
Multi-room conferences,
organized from day one.
Academic and association conferences run several rooms at once. We plan the room grid, the AV in each space, speaker support and the recording schedule, so organizers can focus on the program.
Explore event planning01 / ROOMS
Room grid & AV plan
A clear plan of every session room, its screen, microphones and recording needs.
Plan the rooms02 / SPEAKERSSpeaker ready room
A place for presenters to check slides and microphones before their session.
Support speakers03 / AWARDSAwards banquet
Recipient order, graphics and walk-up music cued to the script.
See awards production04 / RECORDINGRecorded sessions
Keynotes and selected sessions recorded for members who couldn't attend.
See recording optionsConferences and awards
View photos
Events in Athens
Downtown, on campus and beyond.
Athens events happen in the downtown convention center, campus conference facilities, hotels and historic venues. On football weekends, traffic and hotel availability change everything, so we plan around the game schedule.
- Downtown convention venues: exhibit halls and ballrooms with scheduled loading.
- Campus conference centers: rooms with university AV rules and access.
- Game weekends: traffic, parking and hotel timing planned in advance.
- Historic venues: smaller spaces with limited power and access.
Nearby areas we also serve: Atlanta · Gainesville · Lawrenceville · Augusta
Tell us about your Athens venue ↗Athens eventsWhat Athens
What Athens
organizations host.
The programs we're asked to produce most in Athens.
Awards banquets
Recipient graphics, walk-up music and photos, cued from one script.
Association meetings
General sessions with keynotes, panels and member Q&A.
Planning something else in Athens? Tell us.
Start an Athens briefAthens budgetsBudgeting a conference
Budgeting a conference
in Athens.
This range covers one LED wall for a general session. Breakout rooms are priced per room.
ATHENS LED WALL RENTAL
Estimated rental range
$4,500–$7,500
USD · Rough planning rangeA planning figure for one stage wall with setup and a technician. Breakout AV, recording and travel from Atlanta are listed separately.
Your proposal will define
- General session screens
- Breakout room AV
- Recording
- Crew, travel and hours
Multi-day, multi-room conferences fall outside this range. Your proposal itemizes each room.
What drives an Athens quote?
The number of rooms and days matters most.
01
Rooms
Each breakout room adds a screen, audio and a tech check.
02
Days
Multi-day programs add crew hours and lodging.
03
Recording
Which sessions are recorded and edited.
Send the venue, dates, room grid and attendance. We'll return an itemized quote.
Start planningPlanning an event
Planning an event
in Athens?
Send the dates, the venue and the program. We'll plan the rooms, the screens, the sound and the recording.
- Venue in Athens
- Dates and attendance
- Number of rooms
- Awards or special sessions
From keynote to final award.
Let’s get started
Tell us about your event.
Share a few details so the production can be built around your plans.
Can you equip several breakout rooms at once?
Yes. We plan a screen, microphones and support for each room, and assign a technician to check in on every session.
Can you record conference sessions?
Yes. We record keynotes and selected sessions and deliver files for members who couldn't attend.
Do you plan around football weekends?
Yes. We check the game schedule early, because traffic and hotel availability affect load-in and crew travel.
Can you run an awards banquet after the conference?
Yes. We handle recipient graphics, walk-up music, lighting and photos, often with the same crew as the conference.
How far is Athens from your team?
About an hour and a half from our Atlanta base. Travel is shown as its own line on your quote.
Make your Athens conference run smoothly.
Planning, AV, recording and awards from one crew.